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The more people you work with, the harder it can be to organise them. Your email inbox is crowded enough! Workflows give yourself, your team members, and freelancers an easy place to see briefs and deadlines.

With these affordable workflow building tools, you’ll know who’s working on what, when it’s going to be ready, and where there’s space in the schedule.

Turn timesheets, holiday requests, staff on-boarding, and more, into the click of a button. Kissflow helps you manage all those admin tasks that are easily lost in last week’s emails.

Who’s it for?

Small businesses managing a small team of staff or freelancers.

Good bits

  • Track everything in one place – staff requests, expenses, approvals, and more.
  • Easily create clever workflows to keep you and your team on track, including deadlines, timescales, and assignments.
  • See the status of all current jobs and tasks clearly on your dashboard.

Not so good bits

  • Some reviewers think Kissflow could benefit from more automation.



Prices: $9 per month per user. You can have 10 users.

You can book a free 30-minute demo, and get 14 days free to try it out.

This smart visual tool is brilliant for small teams and individual freelancers trying to manage both quick daily jobs and long term projects. Even better, you can use most of the core features for free.

Who’s it for?

Freelancers and small businesses with lots of deadlines to keep track of.

Good bits

  • Easily see what’s in progress, done, or taking a bit longer.
  • View all your tasks as a list, calendar, or timeline. It’s easy to see where things overlap or if there are gaps that can be filled.
  • It works with Slack, Google Drive, Gmail, Dropbox, and more.

Not so good bits

  • There’s no time tracking functionality.



Prices: £7.99 – £16.25 a month for Premium and Business accounts.

The free version lets you create tasks, view your calendar of deadlines, and assign work to different team members. That should be plenty for lots of freelancers and small businesses. If you want to upgrade, you can try it for free for 30 days.

Simplify tasks, turn strategy into clear actions, and see all your deadlines in one place. Wrike is a straightforward workflow and task management tool with lots of helpful extras.

Who’s it for?

Freelancers and small businesses looking for as much free task management help as possible.

Good bits

  • Makes you and your team more efficient by keeping all jobs and deadlines in the same place.
  • Time and budget tracking is included.
  • It integrates with Google Drive, Salesforce, Adobe and more.

Not so good bits

  • It’s quite sensible (you could even say bland) in terms of design and functionality. Asana is more visual and satisfying to use.



Prices: $9.80 per month for 5-15 users. $24.80 per month for 5-200 users.

It’s free for up to 5 users, which would suit a lot of freelancers and small businesses.